Seven critical activities required to save big money on SaaS software

How many wasted SaaS licenses does your company have? How much money can you save on them? Or do you not actually know…

In my previous article, I made the case regarding the importance of properly provisioning your company’s SaaS software. I discussed the scale and scope of the problem and would like to share seven key activities all companies need to undertake to challenge their SaaS spend, and create cost-reduction opportunities.

The seven key activities to consider in license provisioning are:

• Allocation of Licenses -This initial step is where administrators or system managers assign licenses to authorized users or entities. Each license typically grants the user the right to access and use the SaaS application for a defined period.
• User Management -Managing user accounts, including creating, updating, or deleting accounts, is an integral part of license provisioning. This ensures that only authorized users have access to the SaaS application.
• License Renewal and Expiry -SaaS licenses are often subscription-based, and license provisioning involves tracking license expiration dates and ensuring that users renew their licenses as needed.

• Scaling – Businesses may need to adjust the number of licenses as their needs change. License provisioning should support scaling both up and down, adding new licenses for additional users or reducing licenses when necessary.
• Compliance and Monitoring– Ensuring compliance with license agreements and monitoring usage to prevent unauthorized access or overuse of licenses is crucial. This may involve auditing and reporting capabilities.
• Billing and Invoicing-License provisioning systems often integrate with billing and invoicing systems to accurately bill customers based on their usage and license subscriptions.
• Access Control -Controlling who can access the SaaS application and what level of access they have is also part of license provisioning. It may involve setting roles and permissions for users.

At Uptrend Labs, we have the depth of understanding and the technological know-how to guide you through the complexities of selecting, managing and optimizing SaaS and hosted applications. Contact us to discover a new kind of collaboration, a new kind of approach to technology, and business, and of course,   the best practices for ensuring your organization’s technology platforms are best in class.